Documents

What This Skill Does

The Documents skill transforms OpenClaw into a personal digital librarian. It establishes a structured file system under ~/docs/ to organize sensitive personal, professional, and financial records. The agent actively monitors this repository to provide instant retrieval of critical information, such as passport numbers, insurance policy details, or lease expiration dates. By standardizing document entry formats, the skill ensures that whether you are looking for a physical document location or a digital scan path, the information is always a single query away. It acts as a proactive assistant that highlights impending deadlines, such as license renewals or contract expirations, ensuring you never miss a vital date again.

Installation

To integrate this document management system into your agent, run the following command in your terminal:

clawhub install openclaw/skills/skills/ivangdavila/documents

Ensure that you have write permissions for the directory where you intend to house the ~/docs/ folder structure.

Use Cases

• Identity Management: Quickly surface passport or national ID details during travel planning or document verification processes.
• Home & Asset Management: Keep track of lease agreements, property deeds, and vehicle maintenance schedules in one accessible location.
• Financial Organization: Store references for tax documents and investment account numbers, keeping them separated from day-to-day transaction data.
• Health Records: Maintain a central repository for medical insurance cards and vaccination history for quick reference during emergency or routine check-ups.
• Professional Tracking: Archive employment contracts and certifications, with automated reminders for upcoming recertification requirements.

Example Prompts

1. "OpenClaw, when does my apartment lease expire, and where is the contact information for my landlord?"
2. "I just received my new car registration. Can you help me catalog this in the vehicles directory?"
3. "Do I have any upcoming renewals for my certifications or identity documents this quarter?"

Tips & Limitations

• Security: Since this skill stores sensitive data locally, ensure your machine is encrypted (e.g., FileVault or BitLocker) to protect the ~/docs/ directory.
• Consistency: Use the provided Markdown template for new entries to allow the agent to reliably parse "Expires" and "Location" fields.
• Maintenance: Regularly update the index.md file to ensure the "Expiring Soon" section remains accurate.
• Limitations: The agent currently treats the ~/docs/ folder as a static source; ensure manual scans are saved to the correct paths referenced in the metadata.