Meeting Minutes Generator

What This Skill Does

The Meeting Minutes Generator is a specialized OpenClaw skill designed to formalize the documentation process for construction projects. It moves teams away from disorganized email threads and manual note-taking by providing a structured framework for logging attendees, discussion topics, key decisions, and critical action items. By utilizing specific data models for meeting types—ranging from OAC (Owner-Architect-Contractor) to safety and preconstruction meetings—the skill ensures that every record is consistent and queryable. It tracks the lifecycle of tasks from 'Open' to 'Complete' and links decisions directly to the discussions that birthed them, creating a comprehensive audit trail for project stakeholders.

Installation

To integrate this skill into your OpenClaw environment, execute the following command in your terminal: clawhub install openclaw/skills/skills/datadrivenconstruction/meeting-minutes-generator

Use Cases

• OAC Meetings: Standardize weekly owner meetings by ensuring all parties have a permanent record of design decisions and financial approvals.
• Safety Briefings: Generate verifiable records of safety topics discussed, ensuring compliance and accountability on site.
• Closeout Coordination: Track punch-list items and remaining work tasks assigned to specific subcontractors during the final phases of construction.
• Project Audits: Quickly retrieve historical data regarding who made a specific design decision and when, reducing scope creep and disputes.

Example Prompts

1. "Generate meeting minutes for today's OAC meeting. Attendees are John Doe from Structural Co and Jane Smith from the Owner's team. We decided to approve the updated masonry estimate, and assigned the site cleanup task to the General Contractor with a due date of Friday."
2. "Draft minutes for our safety meeting. Add Sarah Jones as the presenter, note that we discussed fall protection, and list the pending action item for railing installation due next week."
3. "List all open action items for the current project that are assigned to the Electrical Contractor and are marked as high priority."

Tips & Limitations

• Consistency is Key: Use the provided enum structures for meeting types and priorities to ensure your reporting data remains clean and searchable.
• Role Definition: Always explicitly define attendee roles and companies to ensure action item assignment is tracked against the correct entity.
• Limitations: This skill is focused on text-based generation and tracking; it does not currently integrate directly with BIM or CAD software for automated visual documentation. Ensure that you manually update the status of action items to keep the logs accurate throughout the project lifecycle.